Welcome to the eProtokol documentation

eProtokol is an app for construction companies. In one place you keep the construction diary, work reports and attendance, the work plan, machines and tools, price quotes, invoices, expenses and wages. You work in a web browser at www.eprotokol.cz and in the mobile app for Android and iOS.

How to read this documentation

In the top bar, select your plan and access rights (Administrator or User). The pages then hide what your plan or access rights do not include. Each module has a label at the top showing the plans in which it is available and whether only the administrator or also a user works with it.

If you are new to eProtokol, start with Using the app.

Plans

The prices of the paid plans are listed excluding VAT; 21% VAT is added to them on the subscription invoice. The price is the total for one company, not per user. With annual payment you get one month free.

Plan	Price excl. VAT	Users	For whom
Diary	free	max. 3	A small company that wants a digital construction diary (max. 3 projects and 3 diaries)
Diary+	290 Kč/month or 3 190 Kč/year	unlimited	An unlimited construction diary and sharing the diary with the investor, the owner's technical supervisor (TDI) and others
Company	490 Kč/month	max. 10	A construction company with a team: work reports, plan, documents, invoices, wages
All for business	990 Kč/month	max. 20	A larger company with a complete financial agenda

Only active users count towards the user limit. If you have more than 20 employees, contact us - we offer a custom solution on your own server.

What each plan includes

• Diary - dashboard, construction diary with daily entries and AI features, projects, contacts, users and tender records.
• Diary+ - everything in the Diary plan with no limit on the number of users, projects and diaries. In addition Access: sharing the diary with external parties (investor, TDI, author supervision and others) and the diary participants. Diary+ does not unlock company modules such as work reports, the plan or invoices.
• Company - everything in Diary+ plus work reports and attendance, transport and trips, planning (calendar, Gantt, workload, tasks, teams), delivery notes, price quotes and the price list, sales and purchase invoices, the document inbox, invoicing documents, wages, machines, tools and warehouses, work report and project reports, HR and roles and permissions.
• All for business - everything in the Company plan plus purchase and sales orders, payments with automatic matching, cash flow, extended reports (expenses, order profitability, machine profitability) and training and certifications.

AI services

AI entries in the construction diary are included in all plans. Other AI features (reading invoices and receipts, delivery notes, the schedule generator and more) belong to the modules of the Company and All for business plans. There is no flat fee for them; actual usage is billed according to the price list together with the invoice for your plan. In the Company and All for business plans, the administrator sees the usage and turns individual AI features on or off in Nastavení firmy → AI služby (Company settings → AI services).

User access rights

Four things decide access in the app:

• Práva (Rights) on the user card - either Admin (administrator) or Uživatel (User). The administrator sees and may do everything in the app and is the only one who manages users and the Company settings.
• Role - in the Company and All for business plans, it determines for each regular user which modules they see and what they may do in them. The company sets up its roles itself, see Roles and permissions. The Diary and Diary+ plans do not use roles: users see the modules of the plan except Users and Tenders, which only the administrator has. Projects, creating and sharing diaries and contacts are also managed exclusively by the administrator.
• Site manager - whoever is set as the manager of a project keeps its diary, approves its work reports and sees the data of the whole project. It is not a special account type; being assigned to the project is enough.
• External user - an investor, TDI, author supervision or another project participant whom you invite to a specific construction diary. They see only the diaries they have been invited to, see Diary sharing.

The Available for label on each module shows whether only an Administrator can open it, or a User as well. What a user actually sees and may do in the module is decided in the Company and All for business plans by their Role, which the company sets up in the app to suit itself.

Getting started

Registering a company

1. Open the registration - on the login page www.eprotokol.cz/login, click the Sign up link (you can also register a company in the mobile app).
2. In the Account step, enter your e-mail, a password and the company ID number (IČO). Verify the IČO by clicking the search icon; the app looks it up in the ARES register. The e-mail you enter will also be your login name.
3. In the Billing details step, check the company name and address loaded from ARES.
4. In the Finish step, fill in the contact name and phone number, select the Plan and, for a paid plan, monthly or annual payment.
5. Confirm your consent to the terms and conditions and click Complete registration and enter.

Once you finish, the app logs you in straight away. Whoever registered the company is its administrator. You add other colleagues in the Users module. In the Company and All for business plans, a guide helps the administrator with the first steps (the Spustit průvodce (Start guide) button in the top bar) and walks them through creating a contact, a project, a user, a machine and a work report.

14-day trial

You can try the paid plans (Diary+, Company and All for business) free of charge for 14 days. The trial starts when the company first switches to a paid plan, and it is provided only once.

• During the trial, the dashboard shows a notice with the number of days left.
• When the trial ends, the administrator sees the Vaše zkušební verze skončila (Your trial has ended) window with the choice Pokračovat v předplatném (Continue the subscription; the invoice arrives by e-mail, usually the following day) or Přejít na verzi zdarma (Switch to the free version; the company moves to the Diary plan and the paid modules are turned off).
• Until the administrator decides, only the dashboard, Users, Company settings and the user's own profile are available in the app.
• If there is still no decision a month after the trial ended, the company is automatically moved to the Diary plan.

Activating Diary+ and changing the plan

The administrator of a company on the Diary plan activates Diary+ with the Aktivovat Deník+ (Activate Diary+) button in the top bar: they select the Typ platby (Payment type) (monthly 290 Kč or yearly 3 190 Kč, both prices excluding VAT) and confirm. The subscription invoice is issued with 21% VAT. The app also offers Diary+ by itself when the company reaches the limit of 3 users, projects or diaries.

You can change the plan at any time in Nastavení firmy → Tarif (Company settings → Plan): select the plan and the payment method and save. After switching from Diary to Company or All for business, users who do not have a Role yet get the default Role Uživatel.

Where to find help

• The question mark icon in the top bar opens this Dokumentace (Documentation) or a chat with support via WhatsApp.
• The Contact us form at the bottom of the left menu sends a question, a training request or a bug report. We will get back to you within 48 hours at the latest.