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Rented equipment

Company+

A list of machines hired from rental companies, linked to purchase invoice items.

Available for:AdministratorUser

Rented equipment is machinery that the company hires from a rental company and whose rent comes in on purchase invoices. These records keep a list of such machines and show, for each one, the invoices it appeared on. You'll find them in the menu under Lists → Rented equipment; access is controlled by the Role for the Rented equipment module.

Rented equipment list​

The table shows the Datum (Date) of creation, the machine Název (Name) and Náklady (Costs) - the numbers of the purchase invoices on which the machine appears. The administrator can search by machine name and by invoice number.

Adding a rented machine​

  1. Click Přidat půjčený stroj (Add rented machine).
  2. Fill in the Název (e.g. "Kubota KX019 mini excavator").
  3. Click Založit (Create).

You can also create a rented machine directly while entering an invoice, see below.

Linking to a purchase invoice​

A rented machine is assigned to an item of a purchase invoice. This works for items whose cost subcategory has the Půjčovna (Rental) switch turned on in Settings → General → Expense categories:

  • instead of a name, the item has a Půjčený stroj (Rented machine) field, where you select the machine from the list,
  • with the + icon you enter a new rented machine, which is saved to the list,
  • the unit of measure is prefilled as "den" (day).

The rental costs are carried by the purchase invoices. They are allocated to the project according to how the invoice is split.

Merging duplicates​

When the same machine is created twice (for example with a typo in the name), you can merge the two:

  1. For the machine that has invoices, click the merge icon (tooltip "Merge with another rented machine").
  2. In the Sloučit (Merge) window, select the machine that should remain in the Nahradit (Replace) field.
  3. Click Merge.

The invoice items are transferred to the selected machine and the original record disappears from the list. A machine that isn't on any invoice can simply be deleted with the bin icon.

Your own machinery

Your own machines, vehicles and trailers, with rates and technical records, belong in the Machines module.